Reporting Fatalities and Multiple Hospitalizations (29 CFR 1904.39)
OSHA requires an employer to notify them within 8 h after the death of any employee from a work-related incident, or multiple hospitalizations of employees. This reporting must be orally by telephone or in person to the Area Office of the Occupational Safety and Health Administration nearest the location of the incident.
Determining Recordable Injuries or Illnesses
In general, an employer must consider an injury or illness to be recordable if it results in any of the following:
• Death
• Days away from work
• Restricted work or transfer to another job
• Medical treatment beyond first aid
• Loss of consciousness
• Injury or illness diagnosed by a physician or other licensed healthcare professional
Note: Determining whether an injury or illness is work-related may appear simple on the surface. However, this is not always the case. In the case where an employer believes the injury or illness to be personal and not work-related, he or she must record the injury or illness on the OSHA 300 and 301 Forms, until such time as it is definitively determined to be nonwork-related.
Calculating Total Case Incident Rates (TCIR)
The company’s TCIR for the year is 2.15. This rate can be compared to the Bureau of Labor and Statistics average rating for your particular Standard Industry Code (SIC) category. The constant of 200,000 is based on 100 employees working 2,000 h per year. Therefore, this rate is stating that for every 100 employees, 2.15 of them have sustained an injury or illness as a result of a work-related accident.
Calculating Days Away, Restricted, or Transfer Rates
To calculate the days away, restricted, or transfer (DART) rate, use only those injury cases (included in the TCIR) that resulted in days away, restricted, or transfer from a job. The equation is as follows:
Calculating Severity Rates
To calculate severity rates, use the following equation:
Example
Company XYZ had 2 recordable injuries with one of them resulting in 52 days of lost time. The total number of hours worked were 278,942 h.
Key Information to Remember about Regulations
1. The Occupational Safety and Health Act (Public Law 91-596) was passed into law on December 29, 1970.
2. OSHA regulations do not apply to all employers in the public
sector (municipal, county, state, or federal); self-employed individuals, family members operating a farm or domestic household workers.
3. The horizontal standard is those standards that apply to all industries and employers.
4. Vertical standards are those standards that apply only to particular industries and employers.
5. Section 5(a)(1) of the OSH Act of 1970 is the General Duty Clause.
6. Once an employer receives a citation, he or she must post the citation in a conspicuous location for a period of 3 days or until the violation has been abated, whichever is longer.
7. If an employer decides to contest a citation or abatement period, or the proposed penalty, he or she has 15 working days from the time the citation or proposed penalty is received to notify the OSHA Area Director in writing.
8. If an employee who has received an exposure to bloodborne pathogens refuses to take the Hepatitis B vaccination, he or she must sign a refusal statement, which is to be maintained on a file with the employer.
9. Employee medical records, under the bloodborne pathogen standard, must be maintained on file for the duration of employment plus 30 years.
10. A work-related recordable injury must be recorded on the OSHA 300 and 301 forms within 7 working days of receiving notification of the injury or illness.
11. When an authorized government representative asks for records required in 29 CFR 1904, an employer must provide copies within 4 h.
12. A work-related fatality or multiple employee hospitalizations must be reported to OSHA within 8 h.
OSHA requires an employer to notify them within 8 h after the death of any employee from a work-related incident, or multiple hospitalizations of employees. This reporting must be orally by telephone or in person to the Area Office of the Occupational Safety and Health Administration nearest the location of the incident.
Determining Recordable Injuries or Illnesses
In general, an employer must consider an injury or illness to be recordable if it results in any of the following:
• Death
• Days away from work
• Restricted work or transfer to another job
• Medical treatment beyond first aid
• Loss of consciousness
• Injury or illness diagnosed by a physician or other licensed healthcare professional
Note: Determining whether an injury or illness is work-related may appear simple on the surface. However, this is not always the case. In the case where an employer believes the injury or illness to be personal and not work-related, he or she must record the injury or illness on the OSHA 300 and 301 Forms, until such time as it is definitively determined to be nonwork-related.
Calculating Total Case Incident Rates (TCIR)
The company’s TCIR for the year is 2.15. This rate can be compared to the Bureau of Labor and Statistics average rating for your particular Standard Industry Code (SIC) category. The constant of 200,000 is based on 100 employees working 2,000 h per year. Therefore, this rate is stating that for every 100 employees, 2.15 of them have sustained an injury or illness as a result of a work-related accident.
Calculating Days Away, Restricted, or Transfer Rates
To calculate the days away, restricted, or transfer (DART) rate, use only those injury cases (included in the TCIR) that resulted in days away, restricted, or transfer from a job. The equation is as follows:
Calculating Severity Rates
To calculate severity rates, use the following equation:
Example
Company XYZ had 2 recordable injuries with one of them resulting in 52 days of lost time. The total number of hours worked were 278,942 h.
Key Information to Remember about Regulations
1. The Occupational Safety and Health Act (Public Law 91-596) was passed into law on December 29, 1970.
2. OSHA regulations do not apply to all employers in the public
sector (municipal, county, state, or federal); self-employed individuals, family members operating a farm or domestic household workers.
3. The horizontal standard is those standards that apply to all industries and employers.
4. Vertical standards are those standards that apply only to particular industries and employers.
5. Section 5(a)(1) of the OSH Act of 1970 is the General Duty Clause.
6. Once an employer receives a citation, he or she must post the citation in a conspicuous location for a period of 3 days or until the violation has been abated, whichever is longer.
7. If an employer decides to contest a citation or abatement period, or the proposed penalty, he or she has 15 working days from the time the citation or proposed penalty is received to notify the OSHA Area Director in writing.
8. If an employee who has received an exposure to bloodborne pathogens refuses to take the Hepatitis B vaccination, he or she must sign a refusal statement, which is to be maintained on a file with the employer.
9. Employee medical records, under the bloodborne pathogen standard, must be maintained on file for the duration of employment plus 30 years.
10. A work-related recordable injury must be recorded on the OSHA 300 and 301 forms within 7 working days of receiving notification of the injury or illness.
11. When an authorized government representative asks for records required in 29 CFR 1904, an employer must provide copies within 4 h.
12. A work-related fatality or multiple employee hospitalizations must be reported to OSHA within 8 h.
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